Whistle-blowing Policylast updated: march 29, 2016
Top Management is committed to establishing and maintaining a culture of integrity and ethical conduct in business dealings as well as a culture of two way communication with the employees, contractors, suppliers and customers. This whistle-blowing reporting mechanism is a key element of the Company's willingness to receive information that may protect its interest.
This policy is intended to encourage employees and external parties to disclose any malpractice, impropriety, wrongdoing or misconduct of which may become aware of. It also provides protection for employees to report allegations of any malpractice without fear of adverse consequences. It seeks to maintain confidentiality of the complainant and provides channels for the complainant to raise concerns anonymously if he/she so desires.
This policy applies to all employees, contractors, suppliers and customers to report on any complaint or concern involving:
- Fraud, Corruption & Theft
- Accepting/giving bribes
- Misappropriation of funds
- Internal controls, breach of accounting/auditing standards
- Collusion with contractors, competitors, customers
- Deception to gain financial advantage personally
- Criminal offense or breach of law
- Conflict of interest situations, disclosure of confidential matters
Channels for providing information
Information about suspected or known violations should be made in writing or verbally through the following channels:
Ideally, the following details should be provided to IA
- Parties involved
- Dates/period of time
- Nature of concern/activity
- Evidence (if anywhere possible)
- Contact particulars of the complainant for additional information and feedback (e.g. an external email address created just for raising concern would suffice if the complainant wants to maintain anonymity)
What happens when you activate the Whistle Blower Policy?
When you activate the Whistle Blower policy, the situation you report will be forwarded to IA for appropriate follow-up. Your report will be taken seriously. It will be addressed by appropriate people. Each report will be carefully evaluated before it is referred for investigation or resolution. IA will respond to the complainant within 10 working days, informing him/her whether the complaint will be investigated or otherwise.
Your report will be handled promptly, discreetly, and professionally. Discussions and inquiries will be kept in confidence to the extent possible. If you wish, you can obtain certain follow-up information about how your report was addressed.
Protection of Complainant
The Company prohibits discrimination or harassment of any kind against a complainant who has reported allegations of wrongdoings in good faith. If a complainant believes he or she is being discriminated or harassed as a result of making a report under this policy, he/she should immediately report the facts to Human Resource at +6568642833 or IA at +6568640692.
The company may consider giving monetary rewards to the complainant, where investigation of fraudulent activities or wrongdoings confirmed the complaint is correct and justified.